Temperature and Weather Policy Information
Purpose – The health and safety of soccer players and the condition of soccer fields is a top priority for Elk Grove Soccer. Poor weather conditions not only contribute to the damage of soccer fields, but, more importantly, inclement weather conditions can present a hazard to players and spectators. Coaches, referees, tournament and club officials have the overall responsibility for the safety of players during practices and games.
Elk Grove Soccer adopts the following policy regarding inclement weather conditions:
Facts about Lightning – Calculating Flash-to Bang
It takes the sound of the bang of a thunderclap five seconds to travel one mile, lightning flash is seen instantaneously. Therefore, for every five seconds between the flash of lightning and the bang of thunder, lightning is one mile away.
First Aid for Lightning Strikes
While practices and games must be cancelled if the local AQI is above 150, coaches should avoid strenuous practices and take frequent water breaks during periods of air quality that may be unhealthy for sensitive groups (levels of 101-150). Coaches shall issue no penalty for children and families if they elect to stay home from practice or games due to health reasons.
The Cosumnes Community Services District reserves the right to cancel or suspend field use permits for games, practices and other permitted uses when field conditions may result in damage to the fields or injury to players. Permits may also be cancelled when the health and safety of participants are threatened due to unsafe conditions brought on by, but not limited to, lighting, excessive levels of smog, or pesticide applications.
During inclement weather, Cosumnes Community Services District representatives will assess the playability of selected athletic fields to determine if use will occur. Maintenance staff will check one (1) athletic field in each area of the District:
Area 1 – Rau Park
Area 2 – Laguna Community Park
Area 3 – Johnson Park
Assessments will be made no later than 12:00 p.m., Monday through Friday and 7:00 a.m., Saturday and Sunday. One reassessment of the fields will occur no later than 2:00 pm, Monday through Friday and 9:00 a.m., Saturday and Sunday.
When two of the three fields assessed are deemed unplayable, a District wide closure will be put into effect.
Field use status will be posted on the District’s Field Status Hotline (916-405-5682) no later than 12:00 p.m., Monday through Friday and no later than 7:00 am, Saturday and Sunday. Reassessment information will be posted to the Field Status Hotline no later than 2:00 p.m., Monday thru Friday and 9:00 a.m., Saturday and Sunday. If field assessments determine that a field closure is in effect, the reason for such closures shall be stated on the Field Status Hotline.
It will be each permitted user’s responsibility to check field availability through the Field Status Hotline.
Field assessments will be performed when weather conditions, past or present, have saturated fields insomuch that use of fields may cause long-term damage to fields. Staff shall walk the fields looking for saturated areas or areas of pooling water. Staff shall assess the fields in predetermined locations:
Soccer – Assessments will be taken at five different locations: one reading in front of each goal, one reading along each sideline, and one reading along the center line of the field. If in any of these areas there is substantial standing or pooling water, enough to cause significant damage to the field if played upon, the field is deemed unplayable.
It is the intention of the District to make every effort to leave the sports fields open for use. Ultimately it will be the responsibility of the individual sports team coaches and/or game officials to suspend play on a field when one the following conditions exist:
For consistency purposes, if the CSD closes its parks, Elk Grove Soccer may consider all other parks and fields within its jurisdiction, including, but not limited to school fields, also closed for play.
Practice Cancelation – Notification
In case of inclement weather, please check the website for weather instructions. If bad weather rolls in during the day, a decision will be made at the staff. Games/practices canceled due to weather are typically not made up. Elk Grove Soccer does, however, reserve the right to reschedule. No refunds will be given for games/training/camps cancelled due to the weather or field conditions.
Field closures weekday:
If the staff close any of the fields, they will email the following by 2pm on the day of field closure:
Director(s) of Coaching
The Elk Grove Soccer Staff will notify their departments/members by 3pm (this is our weather deadline time to let parents/players know of any changes).
Information will be sent directly through our registration email system. You will receive notification via the primary email you registered your child with, or, the primary email you signed up to coach with.
*Please note. CSD can cancel fields. Please call the weather hotline for CSD at (916) – 405 – 5682.
Field closures weekend:
If we close any of the fields, you will receive an email from the Elk Grove Soccer staff by 3pm Friday for the Saturday games and 3pm Saturday for the Sunday games whenever possible.
Coaching Canceling Practice – Other Reasons
We do understand there are times when a coach has to cancel practice for another reason outside of the weather. We do however ask you to follow a similar process for notifying parents of the cancellation.
We ask our coaches to notify parents , at the very latest, at 3 hours before the practice start time. We currently have an app that allows our coaches to send texts/emails and post an announcement. It may be necessary to call some parents by phone to notify them if they are not using the app.